Accounts Payable Assistant
My client who is based in Teddington currently has a vacancy available for an Accounts Payable Assistant to join their team on a permanent basis.
You will be responsible for the accounts payable function associated with the payment of external supplier invoices, staff expenses and any other day to day tasks. Ensuring that the ledgers are always up to date and suppliers are paid on time, you will work closely with the other Finance team members to ensure robust financial controls are in place and followed to manage risk and ensure procedures are in line with company policy.
On a day to day basis your duties will encompass the following:
Matching received invoices to POs/timesheets or supporting information. Following up for PO receipts and missing POsObtaining Manager sign off for all invoicesProcessing invoices for approval on internal extranet siteCoding and entering invoices in batch on ACCESS and posting to ledgers when approved. Processing invoices for approval on internal extranet siteReconciling supplier accounts with supplier statementsIdentifying invoices for payment, and sending list of suggested payments to FDCreating payment batches and submission to AP Supervisor for approvalAllocating cash payments against purchase invoices when paid.Checking expenses against supporting receiptsObtaining Line Manager sign off of receipts summaryCoding and entering expenses in ACCESSIdentifying expenses for payment, setting payment up onlineAllocating payments against expense accountsPeriodic reconciliation of employee expense accountsFollow up on any discrepanciesDistribute monthly statements to cardholdersCollect in expense summaries and receipts to support Barclaycard spend, along with Manager approvalCode and enter the Barclaycard spend in batch in ACCESSAllocate Barclaycard direct debits against the Barclaycard spendReconcile the Barclaycard account monthlyIdentify areas for process improvement, especially where risks have been identifiedAssist with month-end close and accrualsProduce adhoc reports as requestedAny other finance related tasksGDPR for new starters
The client is happy to look at this role on either a full or a part-time basis dependant on the candidate requirements and they will be looking to interview for the position this week and next.
If the role is of interest, please submit your CV ASAP for consideration.