Payroll Specialist / Finance Assistant / Accounts Admin

Scotland, Glasgow
Up to £26000 per annum
19 Feb 2019
14 Mar 2019
Bluetown Online
Contract Type

Job Title: Payroll Specialist

Location: Glasgow, G3

Salary: Up to £26000 per annum

Job Type: Full Time, Permanent (35 hours per week)

The Company is an international service provider offering leading edge services principally to the oil and gas sector. They employ over 4,000 people and is proud of the specialist experience and skill of its workforce. With operations in the UK, Caspian, Middle East and USA, they are strategically based to support their clients across the international oil and gas, and marine sectors.

They have a new and exciting opportunity for a Payroll Specialist to join their team.

The Role:

The payroll specialist is required to prepare both weekly and monthly payroll for a number of their UK subsidiary companies, working in a centralised function. The successful candidate will ensure the smooth and efficient processing of the Company's Payroll and management of pay related functions.

In addition, they will play a key role in Payroll projects / initiatives aimed at standardising and improving current the Payroll systems, processes, policies and procedures throughout the Group.

Responsibilities and Accountabilities:
  • Preparations and processing of various payrolls within the group accurately and in accordance with agreed timetables. Which include but not limited to;
    • Process new starters / leavers / changes to terms and conditions
    • Monitoring and recording of adjustments to employees remuneration
    • Processing of employee absence records, particularly for sickness, holidays, maternity/paternity, jury duty
    • Flag any pertinent payroll issues
    • Dealing with all RTI and Auto enrolment requirement
    • Processing all statutory requirements such as PAYE and NI
    • Process all year end payroll requirements
  • Ensure all current payroll legislation is adhered to
  • Liaise with providers for external employee benefit schemes including maintenance of Pensions, child care vouchers and Private Health care group databases
  • Provide weekly and monthly and ad hoc reports for group and individual businesses
  • Along with HR Team maintain integrity of data held on HR & Payroll System
  • Work with various cost centres and several stakeholders across different locations
  • Resolving pay related queries both from employees and other third parties and including liaising with HMRC
  • Preparation and distribution of monthly divisional costing charges
  • Reconciliation of payrolls
  • Review and enhance existing process & procedures
  • Processing monthly payroll journals and providing variance analysis commentary against budget / forecasts
  • Supporting preparation of annual budget and quarterly forecast payrolls
  • Preparation of year end payroll information for Group and company statutory financial statements
  • Assisting finance team with month end journal processing, accounting reconciliations and month end submissions
  • Ad-hoc project work to support payroll initiatives

Experience, Skills, Knowledge and Qualifications
  • CIPP membership is preferred but not essential
  • Working knowledge of PAYE, NIC, SSP, SMP and other statutory payments and regulations
  • Exposure to RTI and auto-enrolment regulation
  • High level of IT literacy, proficient in Word, Excel & Power Point
  • Strong payroll systems experience (Sage, Evision/ Miracle Pay would be preferred)
  • Highly organised & efficient
  • High level of confidentiality and can demonstrate the ability to work meticulously and accurately
  • Strong analytical and problem solving skills
  • Excellent communication and interpersonal skills
  • Ability to work to tight deadlines
  • Ability to meet tight deadlines and handle changing workload priorities
  • Evidence of a positive, proactive and flexible approach
  • Energetic and resilient

  • Pension: Employee contribution 2.5% and employer 5.5%
  • Holidays: 30 days (including bank holidays)
  • Life Cover: Death in Service 4 x salary
  • Medical Care: Private Medical Insurance (after 2 years' service)
  • Working Hours: 35 hours per week, with the choice of either; 8am to 4pm or 9am to 5pm shift pattern

Please click the APPLY button to send your CV & Cover Letter for this role.

Candidates with experience or relevant job titles of; Payroll Officer, Payroll Administrator, Accounts Clerk, Payroll, Accounts Assistant, Accounts Administrator, Finance Clerk, Finance Administrator, Financial Administrator, Payroll Executive, Payroll Assistant, Payroll Admin, Payroll Coordinator, HR Officer, HR Payroll Assistant will also be considered for this role.