Accounts Assistant / Credit Controller

England, West Midlands, Stourbridge
12 Oct 2018
11 Nov 2018
Bluetown Online
Contract Type

Job Title: Accounts Assistant / Credit Controller

Location: Stourbridge

Salary: Dependant on experience

Job type: Permanent, Part time

The organisation is a modern specialist firm of solicitors which can trace its origins in Stourbridge back to 1830. The firm has expanded both organically and through amalgamation and in 2009 2 long-established firms merged to create the firm they are today.

They are currently looking to recruit an experienced Accounts Assistant / Credit Controller to join their team on a part time basis.

Key Responsibilities:
  • Ensure the confidentiality and security of all practice and client documentation and information
  • Ensure that outstanding client care is given at all times
  • Utilise the Firm's case management system to best effect
  • Comply with the Firm's various policies and procedures contained in the office manual
  • Ensure that debts are paid in a timely manner
  • Chase overdue invoices by telephone, email & letter within agreed timescales
  • Maintain accurate records of all chasing activity
  • Regular discussions with Fee Earners to ensure all relevant debts are managed as necessary
  • Identify changes in payment patterns and propose action to avert indebtedness
  • Handle disputed bills and negotiate to bring payment within the agreed terms on advice from fee earners
  • Respond promptly and completely to both client and internal enquiries
  • Transfer files to the Debt Recovery Department
  • Providing ad-hoc reporting as and when requested
  • Check client ID
  • File client ID
  • Checking new files report and completing ID spreadsheet
  • Checking signing in sheets to ensure records are correct
  • Check and record staff holidays
  • Raising invoices for car parking space rental
  • Act as holiday/sickness cover for the Accounts Manager (full time hours) as follows:
  • Input bills
  • Deal with card payments
  • Deal with money market transfers
  • Process and input cheques in
  • Process cheques out
  • Input and process client to office transfers
  • Input and process office to nominal transfers
  • Check internet banking
  • Input and send telegraphic transfers
  • Deal with the daily banking
  • Give out petty cash
  • Other general duties from time to time to include:
  • Organise office occasions as and when required including purchasing and decorating Christmas tree
  • Post time sheets when required
  • Any other duties that are reasonably asked of you by the partners

Essential Requirements
  • Familiar with accounts procedures, client ledgers, disbursements and office accounts
  • Possess a good understanding of Word and Excel
  • Ability to deal with clients at all levels
  • Ability to manage & prioritise different duties

The successful Candidate will have/ be:
  • Good keyboard skills and competence of Word, Excel and Outlook are required
  • High standard of numeracy and accuracy with attention to detail
  • A team player with a flexible approach and a willingness to learn
  • Outgoing and confident personality who is able to operate at all levels
  • Strong organisational & time management skills
  • Ability to recognise potential risks to the Firm
  • Super organised
  • Friendly and helpful
  • Flexible and able to prioritise a changing to do list
  • Detail oriented and accurate
  • Trustworthy, discreet and reliable
  • Self-motivated
  • Articulate and a good communicator
  • Good with English (verbally and written)
  • Calm under pressure

Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with the relevant experience or job titles of: Accounts Clerk, Book Keeper, Finance Clerk, Finance Assistant may also be considered for this role.

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