Finance Assistant

Chelmsford, Essex
£20,000 per annum + benefits
26 Jul 2018
25 Aug 2018
Qualification Level
Fully qualified, Graduate, Newly qualified
Professional Membership
Seniority Level
Contract Type

Nelson Chambers are recruiting for a Finance Administrator to join our client, in Maldon.

This role is for someone who is happy to work a part of team as well as confident in meeting and greeting visitors of the company. The ideal candidate needs to be enthusiastic and comfortable with working under pressure and in a fast-paced environment.

Duties include but are not limited to:

  • Assisting Finance Manager with:
  • Processing invoices using Microsoft Dynamics AX and dealing with queries when necessary
  • Scanning any invoices from the post
  • Reconciling Account Statements
  • Agreeing a supplier’s statement with our ledger
  • Matching it to the purchase order
  • Coding to correct department/cost code
  • If we are missing any, chasing the supplier o If we have overpaid, liaising with the supplier to agree a refund/adjustment.
  • Processing monthly credit card statements
  • Pulling each statement monthly and sending to each card holder with the form to complete
  • Processing each one through Microsoft Dynamics AX as an expense and coding correctly
  • Checking each expense claim against the expenses policy and highlighting any issues to the Finance Manager
  • Updating the main expenses spreadsheet
  • Assisting HR Manager with:
  • Managing the TMS system (time management system)
  • Logging overtime weekly
  • Signing in any visitors, supplying them with a visitor badges and notifying staff that they have arrived
  • Answering and forwarding incoming phone calls and taking messages when required​​

Person Specification:

  • Maths & English A-C GCSE (or equivalent)
  • Finance qualifications a bonus
  • Excellent written and verbal communication skills
  • Confident in using Microsoft Outlook, Word and Excel
  • Impeccable time management skills
  • Confident and cheery telephone manner

Details and Benefits:

  • Monday to Friday, 8:30AM to 5PM (1 hour for lunch)
  • Free onsite parking
  • Monthly flexi-Fridays (staff can leave at 2pm, having made the time up that week)
  • Dress down Fridays
  • Medical appointments paid up to one hour (excluding opticians)

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