Closing Date: Sunday 22 October 2017 Interview Date: Week Commencing 6 November 2017
Further details of the post and an application pack are available from the Northworthy Trust HR Team on:
Telephone: 0115 9732438 or Email: firstname.lastname@example.org
Job Title: Financial Controller
Salary: PO Point 46-49 (£28,543 to £30,488 per annum)
Hours: 0.6FTE, 26 hours per week, 52 weeks per year
Reporting to: Trust Board via the Director of Corporate Resources
Line Manager: Director of Corporate Resources
DUTIES OF ALL EMPLOYEES
- Commit to safeguarding and promoting the welfare of children.
- Be subject to DBS checks as required by the School.
- To understand and comply with the school’s Equal Opportunities Policy.
- To participate in the Performance Management Programme.
- To follow the school’s policy with regards to Data Protection and Freedom of Information.
- To maintain confidentiality of school business.
- To comply with the requirements of Health and Safety, other relevant legislation and school documentation.
- Be aware of, uphold and contribute towards the development of the school’s policies and procedures.
- Take an active part in appraising own work against agreed priorities and targets in accordance with the school’s performance and supervision arrangements.
- The job description is not necessarily a comprehensive definition of the post. It will be reviewed at least once per two years and may be subject to modification or amendment at any time after consultation with the postholder.
DUTIES SPECIFIC TO THIS POST
You will work with the Director of Corporate Services, in the provision of monthly consolidated financial reporting, to enable the Trust to achieve its aims and objectives through the effective and efficient management of its financial resources. This will include promoting best practice and ensuring compliance with the financial processes and procedures, set out in the Trust’s Scheme of Delegation and Financial Standards and the Academies Financial Handbook. You will have a key role in:
- Financial statements
- Management accounts
- Financial compliance with regulatory bodies
- Budget preparation
- Financial planning and reporting
- Audit services
- Financial systems and processes
- Other areas of work commensurate with the purpose of the post
You will contribute to the financial management of Local Governing Bodies in each school and the preparation and presenting of school and Trust level reports on the Trust’s financial position to the Northworthy Trust Board. This will include promoting a culture of continuous improvement within all finance processes and transactions, to promote shared learning and good practice across Trust schools. This may include providing bespoke training to finance/administrative staff based in schools.
Working with the Director of Corporate Services and school based finance personnel, you will:
- Ensure the Trust has appropriate financial systems in place and monitor these in accordance with the agreed policies and timetable; ensuring accurate financial records are maintained and reported to the DfE, ESFA, Companies House and the Charity Commission.
- Prepare the year end statutory accounts and the audit file for the year end audit of the Trust accounts; liaise with the auditors to reach signoff and filing of annual company accounts according to DfE and HMRC guidelines.
- Devise appropriate accounting procedures to control, monitor and disburse each academy’s budget, including routine financial arrangements.
- Work with school based staff to ensure the production of monthly/quarterly management accounts and produce timely, accurate and appropriate reports and financial forecasts for the Trust.
- Develop and update the computer based financial and accounting systems for the Trust and each school.
- Monitor payroll information, checking for accuracy and ensuring compliance with statutory and school policy obligations.
- Ensure regular banking/accounting of all monies and cash flow forecasting
- Ensure ordering of goods and supplies and approval of invoices for payment within agreed regulations and to monitor the quality of purchases.
- Ensure timely and effective financial information for Trustees and provide general support to ensure the effective conduct of their business in accordance with the articles of governance and financial regulations policy.
- Research and bid for additional funding to DfE and others, for the Trust and in support of individual schools and assist with the financial monitoring of projects as they are agreed.
- Ensure that the necessary documentation is prepared and submitted for the recovery of VAT.
- Undertake a credit control function, thus ensuring that the payment of outstanding sums are received as quickly as possible.
- Advise the CEO and the Board on external and internal audit arrangements as required by financial regulations and memoranda.
- Liaise with auditors and facilitate all audit arrangements
- Implement audit requirements as they affect the financial activities of the Trust.
- Ensure the effective purchasing and procurement of services for the Trust and assist in negotiating, managing and monitoring contracts, tenders and agreements, for the provision of services with a view to cost effectiveness and value for money.
- Assist schools in developing work specifications and managing all service contracts, commissions and service level agreements with third parties/private providers, ensuring regular and appropriate review and evaluation in order to ensure value for money is being secured at all time.
- Contribute to the development and review of a 3-year strategic business plan, ensuring objectives are linked to the long term financial plan of the Trust.
- Manage special projects as required, particularly those concerned with income generation and to assist in writing bids for funding as required.