Children’s charity signs up with Version One

Children's charity signs up with Version One

NCH aims to slash storage and approval costs with Version One technology 

NCH, the leading children’s charity in the UK, has restructured its accounts
payable (AP) processes with Version One’s document imaging technology,
DbArchive.

The imaging product, which is integrated into NCH’s OpenAccounts eFinance
system, should allow NCH to electronically store 180,000 documents every year.

NCH has around 500 project teams which work with over 178,000 children, young
people and their families across the UK. Historically, these teams’ AP
documents, including purchase invoices, staff expense forms, mileage claims and
petty cash forms, were processed at NCH’s headquarters and then stored in onsite
filing cabinets for the first couple of years.

Older documents were archived on an offsite warehouse facility and any AP
queries involved time-consuming location and retrieval procedures and then
obtaining approvals via fax or post. The process was susceptible to mailed
documents being lost in transit and was governed by delivery times.

‘Before Version One’s technology, obtaining approval of an AP document and
resolving an invoice query were both long and tedious processes.

‘These processes were also extremely costly in terms of fax and postage
charges as well as staff time, and as a charity, these overheads were totally
unacceptable,’ said Paul Addington, NCH finance change programme manager.

Further reading:

Cedar buys out Version One

Version One eases client concerns

Whitepaper

The Future of Finance is in the CFO's Hands

Business The Future of Finance is in the CFO's Hands

1m
Save a Week a Month Consolidating Accounts

Accounting Software Save a Week a Month Consolidating Accounts

2m
Mitigating Risk Through Internal Control

Legal Mitigating Risk Through Internal Control

3m
Could tax season have run more efficiently?

Corporate Tax Could tax season have run more efficiently?

3m

Related Articles

Chatbots and the AI-assisted audit revolution

Accounting Software Chatbots and the AI-assisted audit revolution

6d Tim Deeson, CEO & Founder GreenShoot Labs
Keeping ahead of Making Tax Digital: Bookkeeping Software for 2019

Accounting Software Keeping ahead of Making Tax Digital: Bookkeeping Software for 2019

5m Chrissy Chiu
How technology is changing the face of accounting

Accounting Software How technology is changing the face of accounting

6m Beth McLoughlin, Managing Editor
The impact of late payments on small businesses

Accounting Software The impact of late payments on small businesses

6m Beth McLoughlin, Managing Editor
Where do AI and Blockchain fall in the future of accountancy?

Accounting Software Where do AI and Blockchain fall in the future of accountancy?

7m Lucy Skoulding, Reporter
An outline of cloud accounting software

Accounting Software An outline of cloud accounting software

8m Emanuela Hawker, Reporter
5 key tech innovations helping accountants transform their businesses

Accounting Software 5 key tech innovations helping accountants transform their businesses

1y Heather Darnell, Founder of Ask the BOSS
Finance and the tech foundation: what’s needed to deliver impactful business insights?

Accounting Software Finance and the tech foundation: what’s needed to deliver impactful business insights?

1y Workday | Sponsored