TechnologyPub group uses e-docs to manage finances

Pub group uses e-docs to manage finances

UK brewer and pub landlord, Punch Pubs is looking to extend the use of its e-document software to streamline the management of its finances.

Link: Resellers may have to process e-VAT returns

The 7,500-strong portfolio of pubs, has integrated the software with a new financial package, allowing it to manage the documents it sends to hundreds of its pub managers as well as small local suppliers, like builders and plumbers.

Dave Rowling, Punch chief information officer said: ‘The Formscape [document management] software is closely integrated to the JD Edwards [now known as Peoplesoft One] financial software.

‘The three main areas it is currently used in are document production, supplier invoice payments and document management.’

The link between document management and financial systems means that scanned invoices, purchase orders and delivery notes can be displayed alongside relevant accounting information.

Customer services can reference the original document on-screen alongside their call centre software when dealing with supplier or pub manager queries to improve levels of satisfaction.

The company doubled in sized over the last four years and undertook the deployment in refreshing most of its technology investments to integrate and standardise the IT systems inherited from companies it had acquired.

For example, prior to installing the document management software – in August last year – Punch would send up to six separate invoices and statements a week out to each pub manager in its capacity as landlord and beer wholesaler.

Rowling said: ‘We found that Formscape could consolidate these documents into one envelope. So there was a very simple return on investment that was a reduction on printing and postage.’

Related Articles

Is predictive analytics the end of the annual audit?

Audit Is predictive analytics the end of the annual audit?

4d Martin Herron, MHA MacIntyre Hudson
Cybersecurity webinar: how protected are you and your data?

Security Cybersecurity webinar: how protected are you and your data?

1w Emma Smith, Managing Editor
Back to the Future: why financial transformation just hasn’t happened

Technology Back to the Future: why financial transformation just hasn’t happened

1w Workday | Sponsored
GDPR: Don’t forget the human touch

Security GDPR: Don’t forget the human touch

2w Neil Patrick, Director of GRC and Centre of Excellence EMEA for SAP
5 key tech innovations helping accountants transform their businesses

Accounting Software 5 key tech innovations helping accountants transform their businesses

3w Heather Darnell, Founder of Ask the BOSS
HMRC scaling back digital projects to ‘release project capability to EU Exit work’

Brexit HMRC scaling back digital projects to ‘release project capability to EU Exit work’

3w Alia Shoaib, Reporter
What is the role of governance, compliance, and control in financial transformation?

Corporate Governance What is the role of governance, compliance, and control in financial transformation?

4w Workday | Sponsored
Grant Thornton joins with Immersive Labs to increase cyber talent

Career Grant Thornton joins with Immersive Labs to increase cyber talent

1m Lucy Skoulding, Reporter