Stabilisation Unit - Finance Analyst
THE STABILISATION UNIT
The Stabilisation Unit (SU) is an operational agency supporting government efforts to tackle instability overseas.
We support integrated coordination of government work in fragile and conflict-affected states, acting as a centre of expertise on conflict, stabilisation, security and justice. We also support government responses on crises such as the Ebola outbreak in Sierra Leone, by focusing on conflict, instability and security aspects caused by this situation.
As a part of this work, we train and deploy qualified and experienced civilian experts to support government work in conflict situations, and to multilateral missions on behalf of the Foreign & Commonwealth Office. We are responsible for safety and security of all staff deployed through us.
Who we are
We’re a civil-military-police operational unit based in London. We are funded through the Conflict Stability and Security Fund which is governed through the National Security Council. We currently have core staff members from over 14 government departments as well as serving military and police officers.
The Unit is also home to the Civilian Stabilisation Group, a diverse and flexible pool of civilian experts drawn from the public and private sectors plus an additional pool of serving police officers. Members of the CSG have expertise in key areas applicable to stabilisation contexts including governance, security sector reform, rule of law, strategic communications, economic recovery, policing, border control and public finance.
Civilian experts and police are deployed alongside and integrated with UK and allied military or as civilian only teams, or as part of EU, NATO, UN and Organization for Security and Co-operation in Europe (OSCE) missions and work with local partners to build stability. In a crisis, the Stabilisation Unit can deploy people to difficult locations within 48 hours, and have deployed in the past in as little as 12 hours.
For information on the Stabilisation Unit, please visit our website www.gov.uk/stabilisation-unit
Please note the successful candidate would join the Department for International Development (DFID) on permanent and pensionable employment conditions. They would work for the Stabilisation Unit, which sits on DFID's employment terms and conditions.
The key functions of this role are as follows:
· Support the Finance Manager in delivering SU’s Financial Improvement Plan, including defining roles and responsibilities for core finance tasks, clarifying processes and procedures, establishing service level agreements, utilising systems and technology (including training) and monitoring and reporting on improvements to ensure long term sustainability;
· Manage the month end cycle, including the extraction, consolidation and quality assurance of key financial information and analysis, particularly around spend, budget and forecasts;
· Provide insights, recommendations and improvement plans to address any barriers to paying invoices promptly by the SU or its clients, particularly under the HEROs contract;
· Work closely with teams across SU, Partners Across Government (PAGs), and suppliers to address issues relating to invoices and aged debt management;
· Devise performance metrics for monitoring Purchase to Pay (P2P) activities across the SU and teams. Provide regular P2P management information to SU Senior Leadership Team and their teams. Carry out continuous process improvements and P2P reviews to ensure agreed targets are met and exceed by SU and PAGs; implementing corrective measures promptly for any weaknesses identified;
· Monitor and report SU’s financial performance KPIs against the Humanitarian Emergency Response Operations and Stabilisation contractual value;
· Prepare regular and timely office level monitoring reports on local budgets and forecasting information to inform management of outturn, particularly around Official Development Assistance (ODA) and financial year targets;
· Support the SU Finance Lead with the preparation of other key standing reporting requirements, including for example, thematic pillar reporting, ODA and pipeline analysis;
· Hosting of regular challenge meetings with local budget holders and spenders to further promote accountability and understanding;
· Completion and submission to centre of corporate requests including for example, year end and interim accounting packs, local large cash payment forecasting, budget transfers and monthly variance analysis;
· Assist in resource budget bids and adjustments, appreciating the link to results delivery;
· Consolidation, testing and calculation of key accounting adjustments, including for example , accruals and prepayments and provisions.
· Provide technical accounting support to Corporate Team and wider SU colleagues, including on areas such as VAT, interoffice journals and payroll corrections. Provide financial training to new starters on SU finance management system;
· Develop an understanding of HMG policy and raise awareness on counter fraud, corruption across SU and suppliers; Contribute to the maintenance and strengthening of the internal control environment by ensuring compliance with key finance processes; highlight and implement actions to address any weaknesses identified in processes; Contribute to the effective preparation for audit and compliance visits and assist in the delivery of recommendations.
PLEASE NOTE: due to the dynamic nature of our work, aspects of this post may change over time. The post-holder will need to be flexible and willing to adapt to evolving responsibilities.